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During this time, budgets are compared to actuals, and any changes of signature authority on bank documents are approved through a motion. Generally, the executive director is the first to present any relevant reports and discuss how they’re reflecting the success and opportunities of the organization.Īfter this, there’s almost always a financial report presentation. In case board members haven’t had a chance to raise any concerns since the last meeting, this is their opportunity.īoard meeting minutes are an essential legal document to have in your organization’s records, so their approval should always be on the agenda! Reportsĭifferent organizations rely on all sorts of different reports, so this section can be flexible according to your needs.
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This gives them a chance to make sure all the information is documented accurately and to their satisfaction. Approval of Previous MinutesĪt the end of every board meeting, a copy of the meeting minutes will be sent out to the board of directors. Is it a typical quarterly board meeting, or has it been called for a special reason? If this is your first board of directors meeting, or if there is a new board member, this is also a great time to make introductions! Changes to the AgendaĬheck in-does anything on the agenda need to be shifted? Is there anything new to add, or something that’s been resolved since the agenda went out? These changes make all the difference in running a smooth meeting. The welcome and call to order is also an opportunity to share the purpose of the meeting. This reminds the board of their long-term goals for the organization. This will be documented by the secretary in the board meeting minutes.Īfter this, the chairperson lays out the mission and vision statements for your nonprofit. Your board meeting should always kick off with a call to order! After your chairperson welcomes everyone to the meeting, they note the date, time and location of the meeting. The typical board of directors meeting agenda format goes something like this: Welcome and Call to Order You don’t want to clutter the agenda, but you don’t want to miss anything essential either! Together, these two members can make a comprehensive agenda that clearly hits all the key points! Identify what should be on the agenda for a board meetingĪn important step in running an efficient board meeting is knowing which board meeting topics should be on the agenda.
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The chair is responsible for setting the board’s priorities, and the secretary is in charge of administration and record-keeping. Typically, the board of directors meeting agenda is collaboratively written by the chairperson and the secretary. Let’s break down the process into four simple steps! Decide who writes the agenda for your meeting Writing effective board meeting agendas isn’t as overwhelming as you might think. After all, you want your board of directors to be able to use their unique skills to the best of their ability! 4 Simple Steps to Write an Effective Board Meeting Agenda Being prepared assures that everyone’s voices will be heard.
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Board meetings are where the big decisions get made for your nonprofit! Each and every meeting is an opportunity for your board of directors to brainstorm, troubleshoot and shape the direction of your organization.